Section Planning

What do sections do, and when?

October 

• determine with volunteer team whether your section can commit.  Minimum of 2 volunteers.  4 volunteers recommended for maximum flexibility, such as bathroom trips.

• Determine who will be the section's Section Representative on the Event Team. Commit the section using the Commitment Form.

November

• add event to your section's ScoutsTracker calendar, promote the event within your section, determine fee section will charge to youth (and possibly adults) to attend

• advertise crest design contest with your youth and Scouters; have members submit crest designs

• participate in crest voting, via discussion with your youth

December 

• open youth and adult signup in your section, collect fees

• Start screening Parent Helpers that will attend the event, if applicable.

• With your youth, brainstorm the activity that the section will contribute

• Submit activity idea via event website; receive approval from Activity Coordinator

January

• Register your section online with Chipmunkoree-Beaveree-Cuboree; pay registration fee

• Test your approved activity idea with your section

• Enter your activity's Plan-Do-Review instructions into the activity Trail Card template

• Finish screening Parent Helpers

• Write your section's safety plan (risk management and emergency plan). This builds on the Event's emergency plan.  See the Emergency Plan page, which also includes a link to a sample section plan.(to be updated for 2027)

• Submit your plan and your Adventure Application Form (AAF) to your Group Commissioner for approval.

Throughout this period:

• Section Representative will attend the 4 organizing meetings

• Youth prepare by learning skills during regular meetings about:

  • how to dress in layers

  • how to stay warm and dry for the whole day, (e.g. to avoid rolling in snow)

  • how to be safe around a fire

  • how to keep their water bottle from freezing

  • to bring extra clothes. 

  • Practicing the above skills at a shorter event (e.g. 2 hours) before attending Beaveree-Cuboree (6 to 7 hours) is recommended.

See Also: Key Dates;   What is Commitment?;   FAQs